Calamari What's New

Smart Table already lets you edit employee records directly, without opening each profile one by one. We're adding a few capabilities that help when you're working with larger data sets:

• Take back a mistake – Ctrl+Z / Cmd+Z undoes edits on every field type, including bulk changes made by dragging a value down several rows.
• Fewer profiles to open – yes/no fields can now be changed in the table itself, one at a time or in bulk.
• Find people who have since left – the new "Active during period" filter shows everyone active in a chosen date range, even if they are archived today. It works across every People view and report.

👉 Explore Smart Table →

Sometimes you can't afford an absence on a specific day, or two absences in the same team. In the Time Off module you can now set both:

• Keep a day covered – block leave or remote work requests on chosen weekdays, for example when you need the whole team in the office on Wednesdays.
• Avoid two people out at once – limit overlapping absences inside a group, so only one person from a "Managers" or "Customer Service" team is away at the same time.

You pair each restriction with a specific leave type and decide whether it blocks the request or shows a warning suggesting another date.

👉 Read about leave restrictions →

Goals in the Performance module let you set tasks for employees and follow how they're coming along. With a longer list, it's easy to miss the ones that need attention. Now you can filter and sort goals exactly the way you need.

• Find the goals that need attention – filter by status (completed, in progress, not started) or by a progress range, then sort by progress, due date, last update or status.
• Ask about progress – add a comment from the update history tab. Everyone with access to that goal sees it.
• Draft a goal before the employee sees it – a goal stays visible only to its author while it is a draft. The owner gets it once it is activated.

👉 Learn more about Goals →

Last month we launched the watch app for Apple Watch. Wear OS watches now have it too:

• Clock in without taking out your phone – start and end work, take breaks and switch projects, all from the watch.
• See your status at a glance – a timer with a progress ring. On a fixed schedule the ring fills as your shift goes on, on a flexible one it works like a clock face.
• Color tells you what's happening – the icon takes the color of the project you picked, and the ring turns yellow during a break.
• Check your day – start and end times, breaks and your schedule, all on the watch.

The watch app appears once you update Calamari on your phone.

👉 Update on the App Store or Google Play

Want your team to start and end their shift at the door or on-site, without a dedicated device? One NFC tag placed in the office is enough.

How it works:

• Tap at the door – place the tag at the entrance or in a specific room. Employees log their time by tapping their phone against it.
• One tag for everyone – the Calamari app identifies each person by the account signed in on their phone, so you don't need a tag per employee.
• One tap does more than clock in – the first tap starts the clock. Tapping again during work lets you clock out, start a break or switch project.

Admins set up NFC tags from the mobile app: in the clock-in methods view, choose "Office NFC," scan the tag, give it a name (for example "shop" or "warehouse"), and optionally assign a default project. A tag can be open to the whole company or to selected people.

The only cost is the tag itself, a few dollars for a sticker, with no dedicated device to buy.

👉 Explore Time & Attendance methods →

Employee Requests are digital forms in Core HR: an expense reimbursement, night-shift consent, a personal data change. This release turns a request into a document that holds up in payroll and personnel files.

• Every request gets a number – the system assigns it automatically, as PREFIX/YEAR-NUMBER or PREFIX/MONTH/YEAR-NUMBER. It suggests the prefix from the request name, and in the configuration you can preview the numbering and change the format.
• Download a request as a PDF – the person who submitted it, the assignee and admins can all download the file, so a request can go into personnel files or on to payment. Saving it straight to a chosen folder in the employee's Documents is coming soon.
• Check who sees what – the definitions list shows how many people a request applies to, and you can preview the form while you're still configuring it.
• Status counts above the table – counters show how many requests sit at each stage, and they recalculate with your filters and search. Your filters and sorting stay in place between visits.

👉 Read about Employee Requests

Managing shift patterns in a spreadsheet or on paper takes time; it's easy to make mistakes, and decisions get lost in emails and chat threads.

We've started work on a new module that will make organizing duty rotations much easier: a single, unified view, always up to date and connected to the rest of Calamari.

What we're planning for the first version:

• Plan by person or by role – build a schedule for your team and see coverage for a given position.
• Absences and holidays visible right away – you plan with a view of leave and days off, so you won't schedule a shift for someone who's away.
• Draft mode – keep the schedule as a draft until you're ready, then publish it and employees get a notification in the web and mobile app.
• See the plan and the actual hours – scheduled hours connect to your timesheet in the Time & Attendance module.

Most scheduling apps stop at the schedule itself. In Calamari, planned work connects to everything around it: absences, timesheets and employee data.

Launching this fall. Want to be one of the first to try it?

👉 Join the waitlist and we'll let you know when it's ready →

The mobile app has a few new things for you, from Live Activities to a new Apple Watch app.

What's new:

• Live Activities (iOS) – your ongoing shift shows up on the lock screen and in Dynamic Island. Without opening the app, you can end a shift, start or end a break, or switch projects.
• Refreshed calendar (iOS and Android) – a clean view with Week and Day modes, plus quick date selection.
• Your key teams within reach (iOS and Android) – pin the teams and people you choose, and they move to the top of the Company view.
• Calamari on Apple Watch (watchOS) – clock in and out, choose a project, manage breaks, and check today's details, right from your wrist.

👉 Update on the App Store
👉 Update on Google Play

It's peak time-off season. If you use the Google Workspace integration, Calamari can now automatically set an out-of-office reply in Gmail for the time off requested in the system.

How it works:

• An out-of-office message – when an employee requests time off, Calamari sets an automatic Gmail reply for exactly that period.
• Cover person included – if the request names someone covering for the employee, that shows up in the message.

Turning the feature on requires an admin to grant the right permissions in the Google Workspace admin console.

👉 See how to turn on automatic Gmail replies →

Last month we launched Employee Requests. Now, based on your feedback, we've added the first set of improvements: more visibility into the request flow for admins, and less manual work when setting things up.

What's changed:

• "All requests" view for admins – the whole request flow across the organization in one place, without having to ask assignees for a status update
• Duplicate a request type – create a similar form with one click
• Delete requests – remove test or incorrectly submitted requests from the list or from the detail view
• Automatic reminders – every 3 days, the system reminds assignees about pending requests

👉 See everything Employee Requests can do →